Terminology is your company's capital – protect it and manage it
Every company develops its own language over the years: product names, internal process definitions, industry abbreviations, approved translations of technical terms. This resource – scattered across emails, manuals, presentations and employees' heads – represents real intellectual value for the business.
BTD Services offers a comprehensive terminology management service for companies that want to preserve their know-how, standardize communication across all languages, and translate terminological order directly into higher translation quality and lower costs.
What is terminology management?
Terminology management is a systematic process of creating, maintaining and implementing company term databases – in all of the client's working languages. It includes:
collecting and defining terms specific to the company and its industry,
standardizing terminology within the organization (across departments, markets, language versions),
creating multilingual glossaries and tables of terminological equivalents,
ongoing updates as new products, regulations or technologies are introduced.
The result is a living, company-specific specialist dictionary – available to translators, copywriters, and marketing, legal and technical departments – that eliminates terminological inconsistencies once and for all.
Why inconsistent terminology costs more than you think
Companies rarely realize the scale of losses caused by a lack of terminology management. Here are the most common, real-world consequences:
Higher translation costs – the same term translated from scratch every time, by different translators, in different ways, means no discounts from translation memory matches. Consistent terminology directly lowers unit prices.
Longer turnaround times – a translator with no access to approved company terminology has to find out each time how a given term was translated before. That wastes time on both sides.
Legal and reputational risk – inconsistent terminology in technical documentation, contracts or user manuals can lead to complaints, contractual disputes or certification problems in foreign markets.
Slower onboarding – without a company dictionary, new employees and external suppliers learn terminology by trial and error.
What does BTD Services offer as part of terminology management?
Terminology audit. We analyze the client's existing materials (technical documentation, contracts, manuals, websites, previous translations) and identify key terms that need to be standardized. We flag inconsistencies and prepare a preliminary report.
Term extraction. With the support of CAT tools and AI-assisted methods, we extract specialist terms from the client's bilingual resources (XLIFF, TMX, XLSX files, existing translation memories). The extracted terms are then verified by a specialist translator with relevant academic background.
Building a terminology database. We create a multilingual terminology database (glossary, table of equivalents) in the languages agreed with the client. For each term, the database includes: a definition, context of use, the approved translation, any forbidden terms ("do not use"), and related concepts.
Integration with the translation process. The terminology database is integrated with our CAT tools and translation memories, so every subsequent order handled by BTD automatically draws on approved terminology. This translates into higher quality, faster turnaround and lower costs.
Ongoing maintenance and updates. Terminology is a living resource. We offer regular reviews and updates of the database whenever new products are launched, regulations change, or the business expands into new markets. The client can request additions or corrections to the resources at any time.
Who is this service for?
Terminology management pays off wherever linguistic precision has real business consequences. We particularly recommend this service to:
manufacturers and exporters who regularly translate technical documentation into multiple languages,
law firms and in-house legal departments handling agreements and contracts in foreign languages,
pharmaceutical, medical and biotechnology companies operating with strictly regulated nomenclature,
energy and industrial companies running projects in foreign markets,
marketing departments managing multilingual content and brand identity,
IT companies localizing software, interfaces and documentation across multiple markets at once.
Tangible benefits for your company
Consistency across all languages. One term – one approved translation. Regardless of which translator or department prepares the material.
Savings on translations. Consistent terminology increases the translation memory match rate, which directly lowers the cost of subsequent orders.
Faster project delivery. No terminological doubts on the translator's side means shorter turnaround times and fewer rounds of revisions.
Protection of know-how. A company dictionary preserves the organization's expert knowledge, regardless of staff or supplier turnover.
One partner, full integration. Having terminology management handled by the same translation agency that carries out your projects means maximum synergy – no need to coordinate between separate providers.
We're happy to offer a free initial consultation: we'll analyze the scale of your company's terminology needs and propose the optimal cooperation model – from a one-off audit to ongoing terminology support. Get in touch!
